On attaining necessary quorum, Dr. PaI1av Bhattacharya, Secretary, Salt Lake FE-Block Residents’ Association (SLFEBRA) called the Annugl General Meeting (AGM) to order and extended a warm welcome to all members present. Then he declared that the President of SLFEBRA - Sri Susil Kumar Chaudhuri is unwell and the Vice- President of SLFEBRA - Sri NK Kedia is out of station. The Secretary then requested Executive Committee (EC) member, Sri Asok Ray to initiate the proceedings and preside over the meeting.
Initiating the proceeding, Sri Asok Ray announced the sad demise of 39 residents of our block since the last AGM and requested everyone in the meeting to stand in silence for one minute to pay homage to the departed soul, which was done.
Sri Asok Ray thereafter proceeded to the individual agenda items, which was circulated by Notice No. SLFEBRA/2021-23/43 (Notice for AGM) dated 24th May 2023 in the Annual Report for the year 2022-23.
Agenda-1: To confirm the Minutes of the Annual Genera) Meeting (AGM) of 2021-2Z, held on 26th June 2022.
The Secretary said that the minutes of the AGM held on 26th June 2022 was circulated to members earlier. The house confirmed the minutes of the AGM of 2022 unanimously.
Agenda-2: To adopt with or without modification, the Secretary’s Report on functioning and activities of the Association during the year 2022-23.
The Secretary referred to the Secretary’s Report 2022-23 circulated to all members in the form of Annual Report 2022-23 booklet. The house unanimously adopted the Secretary’s Report without any modification.
Thereafter, the following members presented their views:-
1) Dr. A.M. Saha (FE-99): He appreciated the functioning of the Executive Committee. He stressed on the replacement of the defective street lamps and proper maintenance of the Green Verges and asked the Municipal Affairs Sub-Committee to look into these matters. Dr. Saha also mentioned about the need to look into constuction materials being dumped on the road side.
The need to submit the Annual Return was emphasized by him. He also said that in the Annual Report it is shown that the expenditure is greater than income.
2) Dr. Sumit Kumar Ray (FE-139): He appreciated the resurfacing of the road of lane no. 3 but was concerned about the delay in clearing of the unused and waste construction materials in frorrt of his house. He requasted to clear the same.
Agenda-3: To adopt the Audied Statement of Account for the Financial Year 2022-23 along with Auditor’s Report thereon.
Sri Atanu Bagchi, Treasurer, read out the salient features of the statement of accounts for the year 202-23, which was circulated along with the 5ecretary’s Report in the Annual Report Booklet.
At this moment Sri Partha Pal (FE-186) presented his views: He requested that the Annual Report be circulated z1 days in advance.
In response to the above, Secretary, Dr. Pallav Bhattacharya said that efforts have been made for circulation in time. For some reason, some members may not have received the Annual Report on time.
Sri Asok Ray asked the house about any other observation regarding the Annual Report The house said there was none and unanimously confirmed and passed the Statement of Accounts and the Auditor’s Report.
Agenda-4` To appoint Auditor for the year 2023-24.
Treasurer, Sri Atanu Bagchl suggested that the present Auditor be appointed for the year 2023-24. This suggestion was accepted and approved by all members present.
Thereafter, Sri Asok Ray and Secretary, Dr. Paliav Bhattacharya invited the members to place their views and suggestions regarding matters related to the block. The following iziembers presented their opinions:-
1) Sri kalyan Mukherjee (FE-403): He appreciated the functioning of the EC. He also requested for the maintenance and upkeep of the Community Centre.
2) Sri Sujay Sikdar (FE-295): He conveyed his request to create a sports club maintenance and development program which can include - Gymnasium, Table Tennis, Football, etc. and mention the necessity for assigning the work to a development committee for sports. Agart from this, he also mentioned that all south facing houses are having problem in their sewerage pipes. This needs to be looked into by the next Committee. He also stressed on giving accountability with responsibility.
3) Sr? Nripendra Krishna Bose (FE-28): He appreciated the initiative of the EC for inclusion of photos besides the names of the deceased in the last Puja Souvenir. Ne requested for a group photo of the present EC to be printed in the next Puja Souvenir. He mentioned the need for imgrovernent of the condition of the interconnecting passages between the lanes. Then he stressed on the need for amendment of the constitution of the block to reduce the cooling (waiting) period of an EC member from 4 years to 2 years after holding office. He sa?d that this ch?nge should be at least applicable for the President, The Secretary and the Treasurer and can be extended to other EC members, if possible.
4) Sri Debasis Chatterjee (FE-121): He appreciated the surfacing of the roads of the block but raised concern about keeping cars on the roads as they might cause damage from dripping oil, etc. he swessed on keeping the car in the driveways of the houses. He also said unauthorized people are parking their car on the roads afthe block and are creating nuisance. These people need to be identified and taken care of. He mentioned that fence o.f the big.pant is b.roken sinse theAmphan.storm and needs fixing. He also mentioned that the puja utensils needs to be marked as the property of the FE Block Association. He also requested for a big trunk for storing these utensils. Then he said that the jewefrfes of Goddesses Durga need to be looked into and requested for keeping Puja Books In the Library. He also suggested reintroduction of the Ambulance and formation of Boys & Scouts.
5) Sri Swapnanjan Goswami (FE-125): He said that car parking is a big problem and requested for alternate side parking on successive months on the roads. He gave importance to an awareness campaign regarding the matter. He also stressed for an amendment of the rituals of the Pujas echoing Sri Debasis Chatterjee.
6) Sri Partha Paul (FE-186): He caid that advertisements, etc. are outside the concept of mutuality and will be taxable. The gymnasium and spans development need to take into account the concept of mutality.
7) Sri Shyamaleshwar Roy Chowdhury (FE-352): He said there is a need for a committee for tax exemption/ analysis. He also said car.parking problem is a reality. In Lane-7, eighty percent (809t) of the people park on one side. This approach can be followed by residents of other lanes.
8) Smt. Sanghamitra Shah (FE-314): She said that the number of rickshaws in the block has Increased. Rickshaw and small truck parking inside the block needs to be restricted.
9) Sri Shailendra Singh (FE-330): He appreciated the work of the Executive Comm8ittee. Then he stressed on the regular administration of the Doctor’s Clinic. He propose4the use of digital online methods for all block activltles Including collection of subscription, sports, etc.
10) Sri lndranil Aich (FE-346): He welcomed the move for the development of the sports and gymnasium activities and mentioned the need for the approval by the Urban Development Department. He said that the lanes of our block are not meant for commercial purposes and this should be resolved by an awareness campaign. He also mentioned the need for a Green FE Block, the regularization of the Arogya Clinic and participation of the people, disclosure of income for compliance with Income Tax/ GST, the need for an EC group photograph.
11) Sri Pranab Das (FE-131): He said that since some of the street lights are not functioning and the gaps between them are too large, it would be helpful If the Committee can arrange fitting of lights to the houses having passages. Also it would be helpful if one afthe CCTV cameras ofa house which has them Is directed towards the road in front of the house.
12) Sri Debraj Sengupta (FE-374): He congratulated the outgoing committee. He also mentioned the problems due to car parking and requested that printing mistakes In the Souvenir should be taken care of.
The Secretary, Dr. Pallav Bhattacharya then responded to the above individual observations/ suggestions:-
I) He Informed that regarding sports, there is a resurgence of football and cricket tournaments.
II) The FE Block playground has been initiated for development.
iii) The sports faclities of the Community Centre will be Improved.
iv) Electric cables have been laid in lane-1A and lane will have street lights for the first time.
v) Good relation is being maintained with the Bidhannagar Municipality.
vi) Continuity of all activities of the Association being maintained.
vii) Discussion is going on regarding car parking in lanes. Collaborative effort is required.
viii) Waiting/cooling period of EC members after completion of their tenures should be taken through
appropriate process since the constitution has to be amended.
ix) Group photos of outgoing EC members is being arranged.
x) Green block program can be taken forward Green Puja has already started.
xi) Revamping of the Doctor’s clinic is being looked into. Negotiations are on.
xii) Transition to digital online methods for block activities has to be a gradual process because the willingness for the same of all members of the block have to be considered.
Ajenda-5: To transact any other business and/ or consider such resolution(s) as may properly be brought forward by any member giving 14 days previous notice in writing to the Secretary.
As per the resolution moved by Sri Kalyan Mukherjee (FE-403) regarding expansion of TT and gym facilities, the president called upon Sri Mukherjee to deliberate on the same. Sri Mukherjee stressed on the urgent need for expanding the infrastructure for TT and gym within the grounds beside the Commun”rty Centre building. He mentioned that the plan for the same has been developed and there is concurrence on the same from competent authorities. He requested for raising funds for its development. He also caid that involvement of juniors in the Association should be encouraged.
The House approved the expansion of TT and gym complex as a temporary structure beside the already existing ones.
Agenda-6: To approve Provisional budget for the Year 2023-24.
The Treasurer described the provisional budget for the year 2023-24 based on the receipt and expenditure during 2022-23 with a hike of 10%. For details, please refer to Annual Report.
The House unanimously approved the provisional budget presented by the Treasurer.
Agenda-7: To declare and adopt the recommendations of the Election panel forwarding the result of the election for the formation of Executive Committee for the year 2023-24 and 2024-25, comprising of Office Bearers and Lane Representatives.
Sri Asok Roy requested the Election panel to announce the names of the newly elected Executive Committee (EC).
Sri Sujay Slkder (FS-295), Returning Officer of the Election Panel announced the names of the new EC as received and stipulated. The Election Panel vide Notification No. SLFEBRA/EP/2023-25/03 dated 25.06.2023 had circulated the result of the new EC comprising of Office Bearers and lane Representatives. The AGM accepted and approved the recommendation of the Election Panel and the Notification No. SLFEBRA/EP/2023-25/03 dated 25.06.2023 forming the EC for the year 2023-24 and 2024-25.
Thereafter, the Secretary, Dr. Pallav Bhattacharya introduced the new EC members for the period 2023-25. Then he thanked all the members of FE Block Residents’ Association for their full cooperation in carrying out the various programs during the two years tenure of the EC and hoped their cooperation would continue.
There being no other agenda, the meeting ended with a vote of thanks to the Chair.
Sd- Dr. Pallav Bhattacharya
Secretary
